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5. I would like to request for accommodations to help decrease the pain caused by my back condition. Whatever adjustments need to be made, you can count on me to do everything I can to cooperate fully. Any such request must be in a typed, legible, and double-sided letter. Sabbath Accommodation Request - Employee Letter DATE EMPLOYER NAME ADDRESS CITY, STATE, ZIP CODE RE: (YOUR NAME) Dear (NAME): I am writing to request religious accommodation for my observance of Sabbath. If employers get an accommodation request from a believer in a religion that is so obscure there's no faith leader, Bunting recommended asking the employee to e-mail HR a paragraph describing why the worker needs to be accommodated for religious reasons, judging its sincerity and, if determined to be sincere, granting the accommodation. If an employee is resisting an employer-required COVID-19 vaccine because it was derived from fetal cell lines, the employer might ask whether the employee has received a flu vaccine or has ever taken a medication that was similarly createdand there are many, including aspirin. You are entitled to make this request, and your employer must make these accommodations based on the law of Equal Employment Opportunity. I would like to request an exception based on my religious beliefs and practices. As we approach the winter months, however, the sun sets earlier than at present. Frequently Asked Questions, Commissioner Charges and Directed Investigations, Office of Civil Rights, Diversity and Inclusion, Management Directives & Federal Sector Guidance, Federal Sector Alternative Dispute Resolution, sincere religious, ethical or moral beliefs. Recognizing a Religious Accommodation RequestThe Office of Institutional Equity ("OIE") receives and reviews all religious accommodation requests, including but not limited to vaccine exceptionrequests. I have joined the office 5 months ago. [Company Name] is committed to providing equal employment opportunities without regard to any protected status, and a work environment that . If you wish to submit proof of your COVID-19 vaccination or request a religious exception for the COVID-19 vaccine requirement, please do so via the Universitys Vaccine Management System (VMS) that will launch on July 1, 2021. Save my name, email, and website in this browser for the next time I comment. The Interactive Process can begin in a number of ways. PDF Model Letter: Requesting Religious Accommodation in the - Rutherford Although a manager may consider it reasonable to permit me to have, say, every other Saturday off work, this would not actually accommodate my belief, since I cannot work on any Sabbath. MyHR COVID-19 Vaccination Accommodation Exemption For example, if someone wants to wear long, loose-fitting religious attire near a bagel slicer, the employer might decline the request, but try to find another position for the worker away from the bagel slicer. Thank you for your consideration and understanding in this matter. If it impacts safety, the employer can also say no to the accommodation request, she said. PDF Religious Accommodation in the Workplace - adl.org For example, if an employer has to hire a temporary worker to cover Saturdays for an employee who misses shifts then for religious reasons, there might be an undue hardship in accommodating the employee, she said. Work on Sunday or holidays in place of Saturday. After you complete your submission, you will receive automated responses and updates from the system as your documents or exception requests are processed by the John Hopkins Exception Review Team.If you have questions or concerns, please contactoie@jhu.edu. Consider the request. $("span.current-site").html("SHRM China "); The University may suggest an alternative accommodation it deems reasonable to accommodate a request. Hence, your letter should also explain how your request will only pose a minor burden. Describe what you expect this reasonable accommodation to be. Manager Responsibilities - Reasonable Accommodation Tips, 131 M Street, NE The law requires that employees and employers engage in the Interactive Process. State that you are a practicing member of a certain religion. Religious Accommodation Request Form A reasonable religious accommodation is a change in the work environment or in the way tasks or responsibilities are customarily done that enables an employee to participate in their religious practice or belief without undue hardship on the conduct of the university's business or operation. Sabbath Accommodation Request - Employee Letter, Seventh-day Adventist Publications on Church - State Subjects. Below I have included some possible ideas that could help at my workstation. Students are required to check their course syllabi at the beginning of the semester, make any conflicts with religious/cultural observances known to their professors, and discuss arrangements for missed classes or assignments. WASHINGTON (AFNS) --. State that your request is not costly, inconvenient, or unsafe in any way, and should therefore be granted. FREE 34+ Accommodation Request Forms in PDF | MS Word | Excel - sampleforms SAMPLE REQUEST FOR RELIGIOUS ACCOMMODATION [EMPLOYMENT] Dear [HR Department]: [Employer] has directed me to get vaccinated with a COVID-19 vaccine, or suffer adverse employment action, up to and including termination. Workplace distractions interfere with my concentration and focus so I would like to try noise cancelling headphones to minimize sound distractions. } An applicant or employee to practice or observe his or her religion. Treat every employee's reasonable accommodation request as legitimate on its face. Reasonable Accommodation and the Interactive Process A religious accommodation is any adjustment to the work environment that will allow an employee or applicant to practice his or her religion. The employer shouldn't assume there is an undue hardship or automatically reject the requested accommodation but engage in a conversation with the employee about accommodation, Bunting said. It covers COVID-19 vaccine requirements and mandates, too. Requesting a Religious Accommodation For Work | Nolo Find the latest news and members-only resources that can help employers navigate in an uncertain economy. If the employer discovers the employee lied, then the employer has an additional factor to consider. Therefore, the individual making the request must be "qualified", meaning the employee is able to perform the essential functions of the job with or without a reasonable . The University Chaplain will also consult with others related to the student's request. ) or https:// means youve safely connected to the .gov website. [Company name] (the Company) has engaged in good faith written and/or oral communications Bunting recalled one employee who claimed that being a fan of the Philadelphia Eagles was a religion and he needed Sundays off. {Your Phone #} 4. Sample Accommodation Request Letter: Allergies Date of Letter Your name Your address Employer's name Employer's address Dear [Insert employer's name here]: Given ongoing construction in our building and increased dust from it, my allergy symptoms have greatly increased. Should you have any questions about the reasoning or observance of this [name of religious holiday], please feel free to contact Hierald Osorto, Director of Religious and Spiritual Life, at hosorto@ithaca.edu. A business also might reject a religious accommodation request if the accommodation would decrease workplace efficiency, such as if everyone else has to cover the worktime of the employee who is missing work regularly, she said. Secure .gov websites use HTTPS He has requested a schedule that would accommodate his religious observance of . Unlike with disability accommodations, cost often may be a winning undue hardship argument for employers when religious accommodations are requested. For incoming students, a request must be made at the earliest possible opportunity after admission. CO/OICs will accommodate . Permitting a student or employee to take a particular day or time period off for a religious holiday; Providing a student or employee with a time and place to pray. Your letter should be a formal one, addressed to the right person. (Note: This is a sample letter giving you a few theological reasons to help you with Biblical reasons to back up your claim for an exemption. if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { Canadian law grants protection to an individuals personal religious beliefs which are sincerely held, regardless of whether those beliefs are adhered to by others or even by the faith community to which the individual belongs. Employer's name Subject: Assertion of Religious Exemption to Vaccination and Request for Accommodation. Your address Requests for religious accommodations must be assessed on a case-by-case basis, considering the unique facts; the nature of the requested religious accommodation; the effect of approval or denial on the Service member's exercise of religion; and the effect of approval or denial on mission accomplishment, including unit cohesion. Hence, you will need to write a hardship letter religious accommodation discrimination. Members can get help with HR questions via phone, chat or email. A request for a religious accommodation for dining must document: As with housing and dining accommodations, medical accommodations should be made at the earliest possible opportunity after admission. Sample Email - Religious Accommodation Request. Here's how Washington employees can request religious - KXLY Dear Professor [last name], I am enrolled in your course [course number]. The accommodation [will begin or began] on [date] and end based upon future doctor visits. PDF Mandatory Employee COVID-19 Testing and Non-Compliance - CDCR However, I cannot receive a COVID-19 vaccine because to do so would violate my sincerely held religious beliefs. Thank you for considering my request. However, writing such an initial request can feel intimidating and employees can get nervous about what to include in the letter and how to word it. Johns Hopkins UniversityWyman Park Building, Suite 5153400 North Charles StreetBaltimore, Maryland 21218, If you wish to submit proof of your COVID-19 vaccination or request a religious exception for the COVID-19 vaccine requirement, please do so via the Universitys. Please enable scripts and reload this page. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRMs permission. If accommodation is easy, do it," said Kelly Dobbs Bunting, an attorney with Greenberg Traurig in Philadelphia, speaking at the SHRM Employment Law & Compliance Conference 2022on March 30 in Washington, D.C. An official website of the United States government. Site information is not to be replaced with or considered professional medical advice. how the accommodation will help resolve the conflict between your religious beliefs or practices and a university policy, procedure, or other requirement. First-Year Residential Students Living on Campus: You can sign up for a kosher meal plan while registering for housing the summer before you arrive on campus.Second-Year Resident Students Living in McCoyor Charles Commons: You can sign up for a kosher meal plan while registering for housing the spring of your first year.Second-year Residential Students Living in Homewood Apartments, Bradford, or Rogerss House: You can sign up for a kosher meal plan while registering for housing the spring of your first year or by signing up for meal plans on theHousing Portal.Upperclassmen and Off-Campus Students: You can enroll for a Kosher meal plan on theHousing Portal by logging in with your JHED. Monitoring the Religious AccommodationBecause changes occur, student affairs representatives and employers may need to periodically check on the ongoing effectiveness of religious accommodations. In addition, having a list of what I might need to do for the workday/week could also help me keep track of my work. Mandatory COVID-19 Vaccination and Non - COVID-19 Information As this would cause minimal burden for only minor {rescheduling, uniform changes, etc. Particular considerations for different accommodation types include: A request for a religious accommodation for housing must be made before housing is requested. Dear Boss, First, I request a religious exemption. Accordingly, employers should treat religious exemption requests with care and consistency, as a matter of law and respect for your employees.Requesting a religious exemption is not a free pass, though. The Equal Employment Opportunity Commission's template is the same one the agency uses for its own employees, and was part of a Thursday update to . Please log in as a SHRM member. else if(currentUrl.indexOf("/about-shrm/pages/shrm-mena.aspx") > -1) { Must an . I identify as an observing [religious affiliation], and I am writing to request that you make accommodation for my religious observance this semester in accordance with the college's attendance policy. If the student does not belong to a religious community that could provide this letter,the student should indicate this in their letter and request a letter from the University Chaplain after due consultation with the University Chaplain. I am writing to request religious accommodation for my observance of Sabbath. A letter from a religious leader of the faith community to which the student is a member stating the need for an exemption. description of the accommodation you are requesting; A written letter to the chief official of the school, President Sylvia Burwell, that states the immunization would violate their religious belief as required by DC Code Section 38-506. Title VII: Religious accommodations to COVID-19 vaccine requirements Once OIE has all supporting documentation, it will strive for a 5 business day turnaround. Employers are supposed to start out with the assumption that the employee's religious belief is sincere. Responding to Requests for Religious Exemptions from COVID-19 It is difficult to say with certainty how long it can take to process requests, as many factors could impact timing (i.e., volume, complexity and availability of the student for follow up questions and/or their ability to timely provide supporting documentation). I have been having medical issues that have affected my mood, sleep schedule, concentration, and focus. Given ongoing construction in our building and increased dust from it, my allergy symptoms have greatly increased. Depending on the circumstances, some examples of workplace accommodations may include: providing a woven cloth mask or personal protective equipment (PPE); physical distancing or modifying the work environment; modifying work schedules; Members may download one copy of our sample forms and templates for your personal use within your organization. A reasonable religious academic/workplace accommodation is a change in the academic/work environment or in the way academics, tasks or responsibilities are customarily done that enables a student orfaculty/staff[1]to participate in theirreligious practice or belief without undue hardship on the conduct of theUniversity's business or operation. In an effort to meet individual students needs, Housing Operations will work directly with the Office of Institutional Equity and the Office of Religious & Spiritual Life for assigning students who are approved for religion-based housing accommodations.To request a religious-based housing accommodation, students should submit the Homewood Campus: University Housing Religious Accommodation Request Form to the Office of Institutional Equity by the following deadlines based on their class. Contact the University Chaplains Office only if there is a conflict in making the accommodations for a religious/cultural observance. Please note that accommodation requests received past the deadline will not be considered until afterhousing assignments are determined. Religious Accommodations - Johns Hopkins University 01. T hank you for considering my request. When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. (800) 526-7234 (Voice) | (877) 781-9403 (TTY) | Employer Live Chat, Home| About| For Employers| For Individuals| For Others| On Demand, Feedback| Accessibility| Copyright| Disclaimer| Privacy, Examples of Accommodation Request Letters, Personal air purifier (for my office) and air filters (for HVAC), or. Sample Request for Religious Accommodation [Employment] On [enter date or dates] we will be observing [name of holiday]. So you can pray. What should I do if an applicant or employee asks for breaks, leave or other changes to a work situation because of his medical condition or his religious beliefs? I welcome the opportunity to discuss this matter further at your convenience. Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. At JAN, I often discuss options with employees about what might be useful to include and how to clearly explain what accommodation is needed. Please contact dining@jhu.edu or consult the Hopkins dining webpage if you have additional questions. A .gov website belongs to an official government organization in the United States. I identify as an observing [religious affiliation], and I am writing to request that you make accommodation for my religious observance this semester in accordance with the college's attendance policy. I will be very grateful if you could assist me in achieving a suitable schedule to avoid such a conflict. Always end a letter by thanking your employer for their kind consideration. Employers can request additional information when religious accommodations are requested, Bunting noted. Your name This template letter is not intended to give legal advice, but rather general legal information and serve as a general resource. The law requires that educational institutions must develop policies to accommodate student absences to allow students to take holidays for reasons of faith or conscience or for organized . If there are any other ideas or options that you could provide it would be greatly appreciated. 1-800-669-6820 (TTY) To request permission for specific items, click on the reuse permissions button on the page where you find the item. But for employees who need more ideas, the following examples offer additional guidance about how to communicate the need for an accommodation for various types of medical conditions. a permanent position. % (3) A request for the accommodation of religious practices may be granted in whole or in part. A Template for the "Request for a Religious Exemption to the COVID-19 It has become more difficult to breathe while in the office, even in my own personal office. EEOC Clarifies Religious Exemptions to Covid-19 Vaccine Mandates - JD Supra Similarly, Title VII of the Civil Rights Act of 1964 requires an employer to accommodate an employee's sincerely held religious beliefs or practices unless . And, it is also for encouraging and enticing your clients to visit your place of business as well. You are exclusively responsible and bear all risks associated with any user-generated content you submit or read. Ramadan Religious Accommodation Request Template Some examples include: 4. I look forward to hearing from you soon regarding this request. Once an Airman or Guardian requests a vaccination exemption for religious reasons in writing to their commander, a chaplain is .