how to apply for extenuating circumstances ucl

But life isnt always easy. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Letter or certificate froma doctor or other registered medical professional external totheUniversity. , normally no more than one week after the first affected assessment. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. Bereavement: You will be required to provide a death certificate. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. If you can imagine it, theres probably a society for it. If the student has a two-week EC extension approved the new deadline will be 22/5/23. 0 If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. '!g^ UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream You can find a guide to submitting your claim on Portico on the UCL website. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Please avoid sending photographs that you think illustrate your condition. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. These are referred to as extenuating circumstances. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. Do Share & Care schemes work for student accommodation? The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. Work will not be accepted by email. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. We may be able to support you better through, Submit your EC application as soon as possible. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. This may affect the type of mitigation that is available to you. Processing time will depend on the institutions policy, but its usually between one and five working days. This will come into effect for 2024 applications (i.e. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. how to apply for extenuating circumstances ucl. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. there will be no penalty for submitting late). . You will need to provide the additional evidence within four weeks of being contacted. The Student Disability website has further information there. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). b`bd`a`%iHg`> E.g. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Your evidence will need to cover the full period for which you are requesting mitigation. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. Q!GQe#8! This step-by-step guide will clarify how to do that. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. Help us make this site better by telling us what you think about this page, University of East London However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. HA UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. Appendices should be kept to a minimum and should not be used to get round the word limit. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. Lead your club, society and the whole Students' Union Nominate Now . If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. EMC Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. Our job is to make sure you feel supported every day. HA After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. Usually, you apply through your subjects department. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; EMC endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream dissertations refer to the dissertation handbook for specific guidance). Your evidence will need to cover the full period for which you are requesting mitigation. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". If you are not sure whether you should use Extenuating Circumstances. uM*\)+(. . After youve applied, youll need to wait for the decision. You will usually find this in your Handbook, or ask yourDepartmentalTutor. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. Note that you can only self-certify if you submit your claim before the assignment deadline. wide range of UCL support services are available for you, too. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. /Tx BMC If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. You must submit your late evidence no more than four weeks after submitting your EC application. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Figures captions and table titles. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. You can only defer time-limited assessments (e.g. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. Enjoy! Source: Kyle Loftus/Unslash. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream Source: Shutterstock. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream Then youll know where you are and how best to proceed with the assignments involved. Need support during your admission journey? Source: Glenn Cartsens Peters/Unsplash. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Luckily, extenuating circumstances are there to support you during these situations. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. If you are still unable to meet the deadline you must submit a conventional EC. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. /Tx BMC These include: If you think you fall into the first bracket of situations, you should escalate your application. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. Any claims submitted after the assessment has started must be accompanied by evidence. and must cover the full period for which you are requesting mitigation. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). We may be able to support you better through the wider Student Support Framework. Make sure that you know what you need to submit and the deadline for submitting claims. You can find the Extenuating Circumstances form here. However, you have the right to appeal your results via the. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. You can find a guide to submitting your claim on Portico on the UCL website. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. Victim of crime :Police/crime report - a crime number alone isnotacceptable. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. We are not able to process ECs or respond to queries that are submtited by non-IOE students. Detail of where to submit the form are in your Student Handbook. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. EMC We provide opportunities for 300 staff and have an annual turnover of more . All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. All coursework, projects and dissertations must be submitted. are met, they are able to apply for further extensions using this process. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. University is a big, exciting place. Theywontusually accept things such as viruses, disk corruption, printer problems etc. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. You should receive a response withinone week of submitting the request for review. You can make an EC claim through Portico. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. and must cover the full period for which you are requestingmitigation. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? See the assessment regulations. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. ECs are designed for emergencies. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be Compiling the relevant documents and information can help speed your application along. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. We live by four promises. Deadlines for Geography modules are available from the Moodle pages for each module. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. endstream endobj 448 0 obj <>stream EMC UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. We are committed to providing extensions to these important partners in the application process as well should the need arise. /Tx BMC UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. You should submit the EC on time and indicate that your evidence will be forthcoming. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. This year, students will be allowed to self-certify (apply without formal proof) for an EC . This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. The information you need to support you with an extenuating circumstances claim can be found below. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. Check if your circumstance meets the grounds for EC. We are one of the largest student-led organisations in the UK. If you had a SoRA extension, please state the date after the SoRA extension was granted. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner.

how to apply for extenuating circumstances ucl 2023